Synchronous: Hosting a live online meeting with students.
Zoom
We are pleased to inform you that IT Services (ITS) has subscribed a campus license for academic staff and students to use the Zoom video conferencing service for facilitating their work and studies. The Zoom service should be a useful tool for supporting video conferencing between teachers and their students as it would be needed for online teaching and learning.
Zoom conferencing can be used for online meetings, classes, interviews, etc. Staff and students can organize online meetings easily with following steps:
- Go to the website: https://hku.zoom.us. (Logout your existing personal account if needed)
- Click the “Login” button and login with HKU Portal UID and PIN.
- Upon a successful login, staff and students will be assigned with a Zoom license for meeting hosting. After that, they can start scheduling Zoom meetings.
- Users can download the Zoom client/app from the Zoom Download Center before joining a Zoom meeting on a computer or mobile device.
Each licensed user may host one meeting at a time. The maximum number of participants of a meeting is 300.
Please visit the useful website provided by Zoom for the necessary materials on how to get started. A video tutorials website is also supported to provide video training on the use of the service.
In case you have questions in using the Zoom service, please contact the Zoom Help Centre or ITS Service Desk (ithelp@hku.hk; 3917 0123; ITS website on Zoom).
- Please access Zoom via https://hku.zoom.us.
- Students will be prompted to login using their HKU Portal UID/PIN.
- First time user in Mainland China will be asked for SMS authentication. After that, no SMS verification is required if you access the meeting via the above link with HKU login.
- Students can access Zoom from mainland without using VPN.
- Students had to enter meeting number directly from the Zoom software to join the meeting. It did NOT work by clicking the URL directly. The web browsers complained inaccessible websites.
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Skype for Business.
For the host: HKU has purchased Office 365, so we can have unlimited hours and sections of online meetings with students. This handout shows how to schedule an online meeting with students. You may follow a procedure to record and playback a Skype for Business meeting (PC only).
For participants:
iOS or Android: Participants without HKU staff account should select “Join as Guest”
Desktop: Participants without HKU staff account should install the Skype for Business (Web App) plugin and select “Install and join with Skype Meetings App (web)” to join the meeting.
Asynchronous: Uploading pre-recorded videos to Moodle
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For recording.
The following tools allow you to record your own teaching.
- Panopto Recorder: After installing, please follow the step to record and upload your recordings.
- Office 365’s PowerPoint allows you to record your screen in PowerPoint then save your screen recording as a separate file from PowerPoint. Please update your office 365 if you do not have the recording function.
- Screencast-o-Matic : A free online screen capture tool. In case your lectures are not PowerPoint based and you would like to capture your computer screen.
- Use your own smartphone camera to record videos.
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For uploading to HKU Panopto and Moodle:
- Upload video files with Panopto Unison
- Please remember to add a Panopto block in your Moodle course to allow your students to access it.
- If you prefer, upload your recording to a public streaming platform. e.g. Youtube, please remember to set the privacy to “unlisted”.
Tips:
- Try a 1-2 minute test to check the video/audio quality before starting a full lecture recording.
- Use a standalone microphone attached to your laptop/PC or earphones with microphones for better audio quality.
- Keep the recording to a reasonable length or separate it into sections.
Please feel free to email us with any specific requests.
